What is Payroll Processing? Work?

The process of processing payrolls is complex procedure for every company. In reality, small-scale business payroll processing needs all the same steps that large businesses do for payroll. Here are the steps you’ll need to take.

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Find the required information for an employee’s first day of employment. The information includes the social security number of their employee, their form W-4, state withholding forms when appropriate, bank account details for direct deposit, as well as benefits election.

Track time & attendance

The majority of companies use software for time and attendance to monitor their workforce. Furthermore this is crucial in businesses with complex pay policies like shift differentials, weekends pay overtime critical shift pay, per-piece pay, and much more.

Review and approval time

A legally compliant payroll procedure includes supervisor approval and review by the supervisor of time cards prior to payroll processed. Every employee’s timecard should carefully reviewed and any changes must have made. Supervisor approval must be recorded and stored.

Calculate deductions and wages

When you have finished each pay cycle, determine the gross earnings by multiplying the employee’s work hours divided by their pay rate. Because consider overtime, shift differentials and other pay-related practices into account.

Calculate and subtract taxes and bonuses, garnishments, as well as other deductions authorized by law and withholdings. Refrain from earnings and determine net pay.

Payroll submission or processing

If your employees have paper checks You’ll print checks on paper and distribute them to employees with pay stubs. Therefore if your employees receive pay via direct deposit, you’ll need to send your paycheck file directly to the institution to process. The majority of employers use a mix of both.


After processing your payroll, file and pay state and federal tax on payroll. Making timely deposits will aid in avoiding penalties at the quarter’s end.

Records that are retained

Keep tax and payroll records in accordance with state as well as federal laws regarding retention of records.

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